Program Specialist - Central Mother Lode Regional Consortium

State Center Community College District Fresno, CA Full-time Management

Posted on May 8, 2024

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Program Specialist - Central Mother Lode Regional Consortium

Salary: $71,979.00 - $88,524.00 Annually
Location: SCCCD District Office - Fresno, CA
Job Type: Permanent
Division: DO District Office
Job Number: 2024015
Closing: 5/29/2024 11:59 PM Pacific

General Purpose

Under general supervision, performs a broad range of programmatic and administrative duties in support of the region's community colleges with development and implementation of grant-funded programs that serve the Central Mother Lode Regional Consortium (CRC); performs advanced program/grant management support including preparing and analyzing statistical data and program metrics; creates regional marketing, networking and program collaboration opportunities; assists the Regional Director with special projects and on program compliance with state, federal and multiple community college districts' policies, rules and regulations; and performs related duties as assigned.

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Coordinates, organizes and implements support programs and projects for the advancement of regional community college workforce development and career technical education; develops and implements project management and reporting systems; oversees regional marketing programs; develops, oversees implementation and assists with evaluation of pilot programs.
Serves as liaison between regional community colleges, employers, community groups and students; actively promotes the programs and services provided; prepares and presents workshops, presentations and coordinates efficient dissemination of ideas.
Performs a variety of duties including needs assessment research to determine student and employer needs and best practices; conducts studies and complex data analyses to evaluate the effectiveness of current programs; makes recommendations on program enhancements/service areas; assists in assessing student area outcomes in applicable programs; coordinates and assists in minimizing impacts of overlapping programs and services.
Interprets, applies and ensures compliance with applicable program policies, procedures and guidelines; remains current on applicable legislative decisions and developments; ensures accuracy and validity of program tracking and data; develops, maintains and audits spreadsheets, databases and reports; utilizes third-party portals and databases to research and track student and program information.
Provides clerical and administrative support to the Regional Director; composes and prepares memoranda, correspondence, reports, presentations, spreadsheets, forms and other documents, often of a highly sensitive and confidential nature; drafts documents and reports to be used by the State Chancellor's Office and multiple colleges boards; ensures materials, contracts, reports and documents for signature are accurate and complete.
Reviews, submits and tracks requests for payment and purchase orders; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; participates in grant administration functions including basic grant writing, collecting program data and generating performance reports.
Attends and provides administrative support to a variety of committees, groups and other meetings; participates in preparation of the agenda, presentations and meeting packets; posts agenda and keeps minutes and records of assigned committees in accordance with the Brown Act; tracks status of action items and validates that required deadlines are met; coordinates meetings and events; maintains committee records and disseminates all formal actions including minutes.
Coordinates logistics of major events, including liaison with event participants, vendors and sponsors; works with venues, orders food, materials and supplies; troubleshoots onsite, proactively resolving issues.
Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

OTHER DUTIES

Represents the CRC and participates in state and national program training and development and professional group meetings; stays abreast of new trends and innovations in the program and grant area.
Maintains and purchases inventory and supplies.
Performs related duties as assigned.

Employment Standards / Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

Career Technical Education (CTE) needs in order to meet the goals and objectives of the CRC.
Technology industry activities and programs in California including trends, prospects, opportunities, trade and industry conditions.
Business and marketing plan development for CRC programs.
CTE pathway or curriculum development process.
Principles, methods and practices applicable to the design and implementation of public relations, outreach and marketing programs.
Issues, concerns and impediments affecting business and economic development projects relevant to career technical education.
District payroll and general accounting system operations, practices and procedures.
Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.
District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting.
Methods and practices of grants administration.
Applicable sections of the California Education Code, Title V and other applicable laws.
The Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records.
Research methods and analysis techniques.

Skills and Abilities to:

Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation.
Serve as an advocate for CTE community college programs and the interface with K-12, Adult Education, Workforce Development Boards and business community partners.
Determine the potential success and feasibility of CTE programs through research, analysis and field investigations.
Organize, set priorities and exercise sound, independent judgment within areas of responsibility.
Develop and implement appropriate procedures and controls.
Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials.
Reconcile and report statistical information utilizing complex spreadsheets and databases.
Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures.
Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
Communicate effectively, orally and in writing.
Maintain confidentiality of District and program files and records.
Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
Operate a computer and use standard business software.
Represent the CRC effectively one-on-one and in a variety of group settings.
Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
Establish and maintain effective working relationships with all those encountered in the course of work.

EDUCATION AND EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree in marketing, business, economics or another relevant field, and two years of closely related work experience in program management, research, marketing, or consultative business and economic development; or an equivalent combination of training and experience.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program may be required in some assignments.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and stand for long periods at a time; and lift up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions subject to frequent public contact and interruption; and with intermittent exposure to individuals acting in a disagreeable fashion.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process

APPLICATION SUBMISSION
To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd. Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

APPLICATION REVIEW AND ASSESSMENTS
The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.

The assessment process will also include an online competency assessment (40% weight) and an oral interview assessment (60% weight). Of those achieving a passing score on the competency assessment only the most qualified candidates will be invited to the oral interview assessment. Passing score is 75% out of 100% on each assessment section.

INITIAL ASSESSMENT TENTATIVELY SCHEDULED AS FOLLOWS:

COMPETENCY ASSESSMENT: JUNE 5, 2024

ORAL ASSESSMENT: JUNE 13, 2024

The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.

ELIGIBILITY LIST
Candidates who attain a passing score on each part of the assessment will be placed in rank order on a districtwide Open-Competitive List. Using the same process, a separate Promotional List will be established, and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies in this classification districtwide for at least six months. The current vacancy is at the District Office.
PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
_______________________________________________________________________
State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer._______________________________________________________________________

To apply, visit https://www.schooljobs.com/careers/scccd/jobs/4394005/program-specialist-central-mother-lode-regional-consortium

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