Office Support Assistant III
University of Missouri-St. Louis
St. Louis, MO
Full-time
Administration / Clerical
Posted on April 14, 2024
Hiring Department
Criminology & Criminal Justice
Job Description
The College of Arts & Sciences seeks an enthusiastic, detail-oriented Office Support Assistant III to provide essential general office support for a proximity-based work center comprised of one or more academic departments within the College. Requires strong interpersonal skills and a helpful, positive outlook on assisting faculty, staff, students and outside constituents. Position reports to the Senior Business Specialist within the Center.
The Center is comprised of the following disciplines:
Math, Computer Science, Political Science, PPA, Economics, and Criminology & Criminal Justice
Key Responsibilities
- Position provides essential general/routine administrative and office support that include a broad range of duties:
- Creates a positive and welcoming front office environment by greeting visitors, giving directions, answering questions via telephone, virtually (Zoom or Teams), email or face-to-face
- Provides general faculty and student support; including faculty text book requests, photocopying, receiving and delivery of packages, key requests, parking passes, travel arrangements, assisting with course scheduling changes, ordering of office supplies
- Writes and sends general correspondence, formal business letters and assist with newsletter
- Schedules meeting facilities, equipment and meals for events, meetings and programs
- Works with UM shared services or within existing systems to process departmental credit card reconciliations, travel reimbursements for faculty and students, and payment processing via vouchers, purchase orders, requisitions, and credit card
- Provides clerical support to the Chairs, Business Support Specialists and Directors
- Assists with providing training and coordination for student workers
- Prepares, processes and maintains appropriate records, files, reports and information
- Coordinates and submits Facilities requests (work orders, key requests, etc.)
- Completes other projects and duties as assigned.
Shift
8:00 am – 5 pm Monday through Friday; 40/week.
Minimum Qualifications
High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
- Some college coursework
- Excellent computer skills, including Microsoft Office Outlook, Excel, and Word.
- Some knowledge of PeopleSoft, MyView, Cognos Report System, and 25Live.
Pay commensurate with education and experience.
Hiring Range: $15.50-$16.04 hourly
Grade: GGS-005
University Title: Office Support Assistant III
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
Community Information
The University of Missouri, St. Louis is a metropolitan, public research and teaching institution consistently recognized for strong academic programs across disciplines and is considered a driver of the St. Louis economy. Supported by nearly 700 faculty across nine schools and colleges. The University is a Tier 1 institution, is ranked first in Missouri and ranked in top 75 schools nationally for “Social Mobility” and is a long-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity Award. The University is ranked among the nation's Best Colleges for educating our Veterans. The University is focused on advancing inclusive prosperity for all our students. The University serves over 15,000 students annually and the mission of the university is to serve the diverse needs of students in the state's largest metropolitan community. As such, education is focused on both traditional and nontraditional students, student retention, providing academic supports, and graduation of the most diverse college-educated work force of any university in the state. Graduates reside in all 50 states and throughout the world, but most graduates live, work, lead, and contribute to the diverse, economic local economy. Alumni contribute $13.4 billion annually in economic impact to the state of Missouri, including Fortune 1000 companies and by leading large corporations.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
